Position: Travel and Administrative Assistant
Reports to: Financial Assistant
Workweek: 40 hour workweek
The Travel and Administrative Assistant (TAA) assists the Financial Assistant (FA) with the coordination and provision of Peace Corps/Thailand’s supplies, property management, travel, and with the management of obligations, liquidations and disbursements and administrative services. The TAA has responsibility for travel, including air travel arrangements; acquisition of hotel accommodations; and conference outreach including the evaluation of facilities and negotiation of rates for those facilities. The TAA is the receiving officer for all material purchased with government funds including, but not limited to, office or medical supplies.
Major Duties and Responsibilities:
Travel, Accommodations and Vehicle Coordination
Finance and Accounting
Procurement and Property Management
Safety and Security
Every Peace Corps Thailand staff member has duties and responsibilities directly and/or indirectly associated with Safety and Security. The duties and responsibilities of the Travel and Administrative Assistant, include, but are not limited to, the following:
Occasional Money Holder
The personal service contractor (PSC) may be requested to courier cash and/or purchase orders to various vendors who furnish supplies and/or services to Pre-Service Training/In-Service Training site, or other locations as directed by the Contracting Officer. The PSC may also be requested to courier cash to Peace Corps trainees or volunteers. The PSC will not be functioning as a procurement or disbursing official but will only be acting as an intermediary between the Contracting or Disbursing Officer and the recipient. In the case of dealing with vendors, the PSC will not exercise any procurement discretion concerning the supplies or services to be purchased or the cost limits of these purchases; these will be determined by the Contracting Officer.
o Ability to organize and prioritize task
o Knowledge of basic principles of accounting and financial control
o Organization skills and abilities, including the ability to maintain accurate and clear files and documentation
o Must have a working knowledge of all or most of the basic uses of Microsoft Office including excel spreadsheet, and ability to learn new programs
o Must exhibit good judgment, courtesy, tact and the proper protocol when interacting with Volunteers, staff, vendors, visitors and other members of the public.
Other Information, including Benefits:
Application Period: January 24 to February 23, 2020.
To apply: Submit a (1) required PC Job Application, (2) required cover letter or email explaining qualifications for the role, expected salary, interest in Peace Cops, and (3) optional resume to peace corps's email only.
Failure to follow the instructions will invalidate your application.
Required PC Application form, the full Statement of Work and Peace Corps's email address are here: https://www.peacecorps.gov/thailand/contracts
Notes: (i) Only Thai nationals only; no visa sponsorships. (ii) Only short listed candidates will be contacted. (iii) Contractors who resigned or voluntarily terminated full-time employment with Peace Corps in the past 12 months are ineligible for consideration. (iv) Current PC Contractors must have been in their current roles for at least 12 months to be eligible for consideration.
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