The Production Analyst is responsible for all aspects of the production process from material and capacity planning to factory on-time performance. The primary responsibilities of the Production Analyst are planning, executing and tracking the seasonal buys. They work closely with the US sourcing operations team to audit the seasonal buy, issue and manage purchase orders, and confirm delivery dates and costs. Throughout the season they will track production to ensure on time delivery and meeting customer order dates. As the primary contact for between US Sourcing Operations and the factories, this position requires extensive and accurate communication, reporting and partnership with factories, mills, trim suppliers, US team and Thailand Product Development team.
This position will be accountable for specific factories or countries overseeing all aspects of production ensuring clear and efficient resolution on any issues affecting production: capacity, lead time, purchase data / costing, value-added-services (VAS), UPC’s, delays & changes
o Long Lead Time style / material planning and negotiation with vendors, working with Bangkok Product Development and US Sourcing team on required timing
o Capacity planning – negotiating with vendors based on open capacity, forecasts and demand timing
o Build time and action calendar for forecasts, material commitments, purchasing
o Manage yarn, greige, color commitments and excess material liabilities
o Ensure PO management system is accurate and manage updates with factory / US Sourcing Operations
o Audit PO data: Troubleshoot buy discrepancies related to VAS, forecast, cost and timing with vendors and US Sourcing Operations
o Communication on VAS requirements to factories.
o Negotiate PO confirmation dates with vendors for required exit-factory timing
o Verify PO cost including tiered up-charges related to volumes and submit for final approval from US Sourcing Ops team
o Track and report on material liabilities related to committed quantities vs actual orders
o Work closely with US Sourcing Ops to prioritize rush deliveries
o Negotiate and track sales sample PO production and delivery
o Review vendor Shipment ID’s for accuracy and ensure shipment ID closure
o Manage new user training, set-up and user deactivation (NGC/Vendor portal)
o Collaborate with US Sourcing Operations and IT for upgrades, improvements, issues
o Administer shipment delay reason codes to track vendor on-time-shipping performance
o Ensure vendors understanding and compliance of packaging and supplier manual with reporting of discrepancies to Customer Compliance team
o Work In Progress (WIP) tracking: Manage weekly WIP reports to proactively identify and validate any potential delivery/service issues. Escalate any delays to US Sourcing Ops.
o Seasonal, annual reporting: Partner with US office and vendors to build and communicate style, seasonal forecast, production plan / calendar
o Prepare weekly, monthly or as needed reports reflecting the status of the business and internal / external performance metrics (order quantities, on time shipping metrics, etc.)
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