Please enter a valid email
Done! You will get notified about new matching jobs
Back to your search
Apply Now
Print Report Share View in new tab
10 February 2020
Job ID: BK-187095
Personal Assistant to Vice Principal (Head of Senior)

This appointment is for a Thai national only

Key Responsibilities: 

The Personal Assistant to Vice Principal (Head of Senior) reports to the Vice Principal (Head of Senior).  The successful candidate will also work closely with the Assistant Principal (Academic), Assistant Principal (Students), the Year Team Leaders and Heads of Department to help academic staff better fulfil their primary role.  They are responsible for helping to create an atmosphere of warm hospitality and courtesy in the Senior School reception.  They play a vital role in promoting a positive, professional and friendly image to all students, parents, visitors and caller

  • Be responsible to the Vice-Principal (Head of Senior)
  • Work closely with Assistant Principal (Academic) and Academic Administration Manager, and Year Team Leaders to perform and help them carry out their duties and to provide administrative support as requested.
  • Receive and screen enquiries and route them on to the right alternative contact if appropriate; take detailed messages and handle queries, requests, and complaints in a polite and professional manner.
  • Provide efficient and effective personal assistant and administrative support to the Vice-Principal (Head of Senior).
  • Promote a positive image of school to all, through ways of working and in communication with others.
  • Maintain the confidentiality of privileged and sensitive information professionally and appropriately.
  • Translate both oral and written technical, educational and general information from English to Thai and Thai to English
  • Translate English to Thai and Thai to English for meetings, documents, phone calls, etc
  • Compose correspondence independently on a variety of matters including those of a confidential nature.
  • Manage the Vice-Principal (Head of Senior) and Assistant Principal (Academic) diaries: entering events, checking all key events each term are recorded, prioritising events, avoiding clashes.
  • Attend regular meetings with the Vice-Principal (Head of Senior) addressing the week ahead: priorities, timeframes, paperwork required, meetings and supporting actions.
  • Organise and coordinate meetings with staff, students, parents, prospective and visitors
  • Ensure the Senior Leadership Team have all relevant information in advance of meetings, together with detailed supporting documentation including preparing communications, papers, presentations, reports and other visual aids for meetings.
  • Liaise with the Vice-Principal (Head of Senior) to ensure all annual reviews and regular meetings are diarised.
  • Complete tasks as assigned by members of the Year Team Leaders Team.
  • Attend a variety of meetings; preparing related agendas, notices, reports, presentations and other documents as required; recording, transcribing and distributing minutes.
  • Take a lead in organising and providing assistance both occasional internal and external events from small events such as Senior School Parent Teacher Conferences to large scale parent events, including Year 9 and Year 11 Options Information evenings, Year 6 to Year 7 Transition and Speech Days.
  • Work closely with trip leaders in organising school trips and visits, establishing the drafting and distribution of letters and other correspondence with parents.
  • Communicate with colleagues, students, parents and outside providers to coordinate activities, exchange information and resolve issues or concerns.
  • Create Senior School seating plan for assemblies and Speech Days.
  • Create entire school photography schedule; arranging the room for photo studio and communicating with internal parties.
  • Maintain the staff professional development database; assisting with participant’s registration in the training programs and workshops; emailing the approval; dealing with the accounts department for the payments; maintaining the budget including reimbursements and dealing with unexpected problem
  • Coordinate the support for all leave of absence and cover requests and maintaining the  staff absence record.
  • Assist with ad-hoc jobs in the administrative office and supporting admission, marketing and special events in the School e.g. Junior and Senior School Parent Teacher Conferences, Speech Days, Concerts, FOBISIA events and others upon request.

Professional Expectations:

Personal Assistant to Vice Principal (Head of Senior) will:

  • be flexible in attitude, proactive and be able to work effectively with a wide range of staff and third party organisations;
  • have excellent communication skills in both Thai and English, including the confidence and ability to translate sometimes difficult conversations with parents;
  • have excellent interpersonal skills and an ability to solve problems courteously and expediently;
  • be a strong team player able to manage effectively and simultaneously a range of diverse tasks;
  • have strong analytical skills and the clarity of thought to be decisive;
  • have strong administrative skills and proven experience in developing clear and efficient administrative systems;
  • have a positive and committed approach to ICT and professional development; enjoy working in an educational setting

 

 

Apply Now

Job Details:
  • Employment Type:
    Full Time
  • Career Level:
    Entry Level
  • Required Qualification:
    Degree
  • Company Industry:
    Education
  • Location:
    Bangkor-laem, Bangkok, Thailand
  • Salary:
    Salary negotiable

Shrewsbury International School Bangkok (Riverside Campus)
Shrewsbury is one of South East Asia’s outstanding international schools, with enrolment of 1 7 00 students from Early Years to Sixth Form, exceptional examination results and particular strengths in the creative arts, design and sport. The school itself enjoys a delightful and spectacular setting, right on the banks of the Chao Phraya River in the heart of Bangkok. The school is readily accessed by road and boats, which provide an easy and quick link to Bangkok’s Skytrain and the city centre. The link with Shrewsbury School UK (www.shrewsbury.org.uk ) is taken very seriously and, year-on-year, develops into a world-class educational partnership.   Child Safeguarding: Shrewsbury International School is committed to Safeguarding and Child Protection promoting the welfare of children. The successful candidate will be required to attend in-house Child Safeguarding programmes; promote and safeguard the welfare of all students in the school; report to the Child Protection Officer any concerns they have for the welfare of a student. This may include unsafe practices witnessed within the school as outlined in the school’s Speak Out (Whistleblowing) Policy; keep professional relationships with students where personal boundaries are respected and maintained; seek advice from a Line Manager or Child Protection Officer with issues or concerns related to Child Safeguarding.

Is this your company? Claim it now!