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08 October 2020
Job ID: SP-16526
PRINCIPAL’S OFFICE SECRETARY

CAMPUS: GREEN VALLEY CAMPUS


JOB DEFINITION:  The Principal’s Office Secretary plays an important role in assisting both Assistant Principal and Principal to operate daily school business . The Principal’s Office Secretary works closely with Principals, teachers, students and parents helping and supporting the learning process and non-teaching tasks.

REPORTS TO:  The Assistant Principal and Principal
The Principal’s Office Secretary reports directly to the Principals regarding to school daily functions, student absences, communication with parents, non-teaching operational affairs.

JOB RESPONSIBILITIES (*)

ESSENTIAL JOB FUNCTIONS  

  • Performs general secretarial tasks, including but not limited to producing letters, reports, memorandums, etc. via the computer and/or typewriter  
  • Makes photocopies, files, distributes mail, etc.  
  • Answers telephone communications and record accurate messages  
  • Communicates in a positive and effective manner with staff, administration, students, parents and/or visitors  
  • Performing other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES  

  • Ability to maintain confidentiality  
  • Ability to prepare and type correspondence  
  • Knowledge of business English, spelling, punctuation and grammar and office procedures  
  • Knowledge of recordkeeping methods  
  • Knowledge of alpha-numeric filing systems  
  • Knowledge of inventory control methods  
  • Knowledge of methods commonly used in the training for acquiring clerical skills  
  • Ability to demonstrate strong human relations skills
  • Ability to demonstrate strong human relations skills
  • Ability to have strong, positive communication and interaction skills when dealing with co-workers, students, administrators, parents and/or the community  
  • Knowledge and proficiency in the use of computers and various word processing, database and spreadsheet programs  
  • Knowledge and proficiency in the use of other office equipment  
  • Ability to manage the office, supervise and train other office personnel  
  • Ability to communicate clearly and concisely in both written and oral form  
  • Ability to perform clerical duties  
  • Ability to coordinate his/her daily activities and schedule  
  • Ability to be flexible and adaptable in a variety of situations  
  • Ability to remain calm under trying circumstances  
  • Ability to work with frequent interruptions  
  • Ability to maintain various organizational systems needed at the school  
  • Ability to make basic math computations quickly and accurately  
  • Ability to maintain efficient office procedures and a system for keeping track of requested actions and reports  
  • Ability to type from rough draft at a moderate rate of speed  
  • Ability to meet timelines  
  • Ability to perform multiple tasks  
  • Ability to show proficiency in clerical skills.  
  • Perform other duties as assigned.

MINIMUM EDUCATION, TRAINING AND EXPERIENCE

  • High school graduate or equivalent and three years of general office experience of a clerical nature OR A combination of education and experience to acquire the knowledge, skills and abilities cited above.

REQUIRED LICENSES AND CERTIFICATES

  • None

OTHER DESIRABLE QUALIFICATIONS

  • Experience working in a school setting.
  • Thai nationality only
  • Age not over 40 years old
  • English proficiency is a must

(*) Note: Other responsibilities may be added to this list as requested / needed by the school. The school reserves the right to re-appointment and /or reassignment of work, should the above responsibilities not be performed according to ASB standards.

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Job Details:
  • Employment Type:
    Full Time, Permanent
  • Career Level:
    Entry Level
  • Required Qualification:
    High School Certificate
  • Required Experience:
    3 years
  • Company Industry:
    Education
  • Location:
    Bangplee, Samutprakarn, Thailand
  • Salary:
    Salary negotiable

Benefits:
  • Performance bonus
  • Medical insurance
  • Dental insurance
  • Life insurance

The American School of Bangkok
The American School of Bangkok (ASB) is a Pre-kindergarten through Grade 12 international school that offers an American Curriculum with an international perspective. The Advance Placement (AP) Program is also available. ASB is licensed by the Thai Ministry of Education, and accredited by the Western Association of Schools and Colleges (WASC). The school is a member of the East Asia Regional Council of Overseas Schools (EARCOS), and the International Schools Association of Thailand (ISAT). Our school has two campuses: the Sukhumvit Campus and the Bangna Campus. Boarding facilities are also available at the Bangna Campus. We are committed to providing the best possible educational opportunities for all of our students within a positive, warm, and caring environment. The motto of our school is "Building Leadership". Our utmost goal is to create distinguished scholars who are innovative, ambitious, independent, charismatic, confident, creative, responsible, effectual and visionary leaders

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