Hireworx New Zealand Jobs 4 Jobs

About the role

Myhub Group of Companies, based in Dunedin, New Zealand, is looking for a highly capable Personal Assistant to the CEO to join our Bangkok office. Myhub operates multiple holiday parks across New Zealand, growing to 3 sites by the end of the year, with new sites opening in Hokitika, New Zealand in September 2026, and Rotorua, New Zealand in December 2028. The CEO commutes regularly between New Zealand and Bangkok, so this role is central to keeping things running smoothly across both locations. This role requires excellent written and spoken English — you'll be handling calls, correspondence, and written communication with the New Zealand team daily.

Key responsibilities

• Manage the CEO's diary, schedules, and appointments with precision

• Handle phone calls and correspondence professionally in English on the CEO's behalf

• Prepare written communications, documents, and reports with excellent attention to detail and accuracy

• Track and organize documentation, timelines, and action items related to the upcoming 136-room hotel construction project

• Organize and maintain cloud-based filing systems, document storage, and email management with a clean, consistent structure

• Use AI tools to streamline correspondence, document drafting, research, and day-to-day admin tasks

• Arrange domestic and international travel, including trips to China and New Zealand

• Coordinate logistics, itineraries, and accommodation for business travel, including the CEO's regular commute between New Zealand and Bangkok

• Act as a point of contact between the CEO and other team members or external parties, including contractors and stakeholders involved in the construction project

• Take on ad hoc tasks and projects as needed, with a proactive, can-do attitude

About you

• Highly methodical and organized, able to track multiple moving parts, deadlines, and details without anything slipping through the cracks

• Comfortable using AI tools (e.g. ChatGPT or similar) to draft correspondence, organize information, and work more efficiently

• Confident managing documents, email, and filing systems in the cloud (e.g. Google Workspace, Microsoft 365, or similar), with a clean and consistent filing structure

• Excellent English proficiency — fluent in written and spoken English

• Proven experience in an administrative, PA, or office support role, with excellent organization and attention to detail

• Valid passport required, as this role includes travel to China and New Zealand

• Comfortable making and taking calls, and communicating clearly and professionally in English

• Able to manage tasks independently and follow through without needing constant direction

• Comfortable handling sensitive information with confidentiality

Important

3am to 12 noon Thai Time Monday to Friday Don't apply if you can't work at our offices during this time