Unilode Aviation Solutions (Thailand) Ltd.

Job ID: BK-115829 | Location: Bangkok, Thailand
30 July 2019 Print Report Share

Unilode Aviation Solutions (Thailand) Ltd.

Job ID: BK-115829 | Location: Pathumwan, Bangkok, Thailand

Accounts Payable Administrator

Available immediately, and based in Bangkok, Thailand, we are seeking a Accounts Payable Administrator. The primary responsibility of this role is to provide support to Unilode's Finance for the Accounts Payable function and to process multi-currency invoices in a timely manner and all associated tasks to settlement of invoices. We are looking for a detail oriented person with good interpersonal skills who is able to work to deadlines under pressure.

Key accountabilities

  • To provide essential support to the four business sectors within Unilode

Daily Duties

  • Managing/Processing the inflow of accounts payable invoices for the various business sectors (volume approximately 600 invoices per month), controlling the mailboxes/process flows for each region to book all invoices into the accounting system on a timely basis.
  • Efficient and accurate coding of invoices to the relevant companies including the correct application of general ledger coding, cost centers and VAT codes
  • Identification of certain invoice types (prepayments, accruals, customs invoices) and taking the relevant action accordingly
  • Accurate distribution of invoices for approval to appropriate personnel within the business
  • Efficiently managing the invoice work flow to minimise invoice queues at any given time.
  • Matching Invoices to Purchase Orders for CAPEX/Fixed Asset and Stock Invoices.
  • Providing support to key business personnel and finance colleagues to ensure the correct coding and recognition of invoices
  • Supporting the Financial Controllers with relevant ad-hoc requests
  • Help desk function – dealing with supplier queries via phone or email to resolve any disputes
  • Posting of bank statements, as required
  • Identification of new vendors and ensuring vendor maintenance policies are adhered to

 Weekly Tasks

  • Preparation of payment runs on a weekly basis for due invoices at set days during each week for each business sector via BACS, EFT’s or other.
  • Distribution of the payment runs to the relevant Controller for approval.
  • Uploading payments into SAP for approval from the relevant Controllers.
  • Uploading payments to the relevant Bank Accounts.
  • Payment reconciliations to bank accounts to ensure that correct allocations are performed.
  • Assist with weekly cash forecast.
  • Accounts payable reporting as required

 Monthly Tasks

  • Perform month close of the Accounts Payable Ledger for each company.
  • Preparation of monthly Accounts Payable reconciliations.
  • Maintain the Accounts Payable Ledger to a good standard to ensure that aged items are dealt with.

 Administrative support for the Financial Controllers.

  • Dealing with supplier queries.
  • Providing analysis for certain invoice types with back-up support.
  • Providing support for Internal/External Auditors.

 Other Accounting/Finance duties:

  • Any Other reasonable request.

Skills/ qualifications/experience required 

  • 5-7 years progressive, relevant, accounts payable experience
  • Good knowledge with Microsoft Office applications (good knowledge of Excel)
  • Experience of SAP/SAPbyDesign and Basware Alusta strongly desirable
  • Knowledge of GAAP and IFRS principles
  • Knowledge of VAT/indirect taxes
  • International experience or experience working for international companies required
  • Excellent spoken and written English is mandatory, other languages are an asset.

Please note that due to the high volume of applications we receive we are unable to respond to everyone. If you have not heard from us within 20 working days of sending your CV then unfortunately you have not been shortlisted for the position you have applied for.

Agencies should refrain from applying.

If you are interested in this position, please send a covering letter and an up to date copy of your CV in English to 

 Unilode Aviation Solutions (Thailand) Ltd.

The Offices at Centralworld, 24th Floor Unit 2401,
999/9 Rama 1 Road, Patumwan, Bangkok, 10330, Thailand.


Job Details:

Five-day work week
Performance bonus
Flexible working hours
Medical insurance
Dental insurance
Life insurance

Unilode Aviation Solutions (Thailand) Ltd.
Unilode Aviation Solutions is the leading independent provider of Unit Load Device (ULD) supply and management services for airlines. Through pooling our ULD assets we reduce inefficiencies and cost for our customers. UNILODE Aviation Solutions’ mission is to operate the globe’s largest ULD Pool on behalf of the world’s leading airlines, leveraging our system; our operational know-how and our dedicated team of airline professionals, with a ULD fleet that is modern, secure and well maintained, enabling reductions in fuel cost and carbon emissions for our customers, the airlines.

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