HRnet One Executive Recruitment (Thailand) Ltd.

Job ID: BK-144784 | Location: Bangkok, Thailand
10 October 2019 Print Report Share

HRnet One Executive Recruitment (Thailand) Ltd.

Job ID: BK-144784 | Location: Bangkok, Thailand

Senior Contract Manager

Position Title:                   Senior Contract Manager
Reporting Manager:       Legal & Contracts Director SEA

Roles & Responsibilities:

The incumbent will undertake work relating to mainly a project with the Ministry of Foreign Affairs of Thailand  awarded  the  Thales  DIS-IBS  and  related  to  an  end-to-end  solution  (including  Enrolment solution  and  operations,  personalization  solution  and  operation,  data  center,  helpdesk,  support  and maintenance) for manufacturing and production of e-Passports. 

The incumbent shall also supervise the activities of a junior contract manager who reports to him.

The incumbent will be a member of the “Project Core Team” and will, inter alia, be in charge of the following tasks:

  • Project Management interface
    • Participates in relevant decision making forums. Acts as the legal contract advisor of the GPM and project’s stakeholders and proactively proposes actions and solutions.
  • Contract Documentation, procedures and dashboards
    • Based upon the Legal and Financial bid-phase analysis, prepare contract summary and communicate to e-Passports Project’s stakeholder. Make regular lectures of the Contract to the e-Passport Project Core Team to update about contract obligations and their evolutions.
    • Advise the e-Passport Project team in the accurate interpretation and execution of contractual terms and conditions (e-Passport Project’s commercial contract , Consortium Agreement or other agreement with partners, subcontracts…).
    • Ensure that a reliable and logical filing (hard copies & electronic filing) is in place and ensures easy and quick access to all contractual documents and correspondence from/to Customers, partners and subcontractors.
    • Establish and implement project specific commercial procedures and decision processes in relation with correspondences, variation requests and variation orders, claims preparation files.
    • Maintain accurate contract management dashboards suitably reflecting risks, opportunities and their consequences on “financials”. Proactively propose or participate in implementation of risk mitigation as well as gross margin, cash and EBIT enhancement measures.
    • Review the scope of works from time to time, keep updated the scope baseline in conjunction with the e-Passport Project Director, work package managers, engineering / operations manager / planning.
    • Continuously liaise and coordinate with the e-Passports Project Partner’s with the objective to join efforts in building claims, obtaining customer’s concessions, waivers or extensions, securing VO booking, preventing litigation.
    • Claims, VO requests assessment, preparation and submission, disputes
    • Contractual documentation management and preparation of documentation submittal to Customer, subcontractors together with monitoring of timing of responses
    • Prepare opportunity review for change/variation orders, draft and lead negotiation of the same. Ensure timely collection of all relevant records, data and information to support and draft claims.
    • Be involved in project reviews and other forums in which the incumbent should be able to collect, sort out and keep record of any relevant information, facts and elements that contribute to proposing, preparing and drafting contractual claims/counterclaims (toward the Customer, partners and subcontractors).
    • Supervise the follow up of all claim related actions of the various departments within the e-Passport Project
    • Represent the legal & contracts function in discussions and negotiations of commercial/contractual issues with customers, partners and subcontractors
    • Contribute in the preparation of comprehensive dispute files with subcontractors, suppliers and customers as the case may be.
  • Subcontractors:
    • Draft and negotiate subcontracts in an effort to minimize Thales risks (flow-down of T&Cs and contractual risks).
    • Supervise and review commercial and contractual management of sub-contractors including review of contact notices, preparation of correspondence, review of applications for payment, progress, variations, claims, etc.
  • Bids / RFPs preparation and reviews RFPs, Pre-award activities
    • From time to time and depending on the growth and size of upcoming Thales’ activity in Thailand, this “bid” activity may be part of the job scope (in addition to the e-Passport Porject):
    • In close cooperation with the capture leader and the bid management team, analyse bids and RFP requirements, prepare T&Cs compliance matrices, risk assessment questionnaires, legal memos and pre-bid documentation (Gates).   In this context, identify, assess and prioritize legal and commercial risks.
    • Develop contractual positions and provide accurate contract interpretation of the bids and proposals terms, including correlation between contractual terms and the technical and environmental requirements.
    • Liaise directly with bids & proposals team, finance, insurance, export control (where applicable) and other departments in the company and in the concerned Thales’ GBU’s Business Lines.
    • Participate in negotiation strategies; manage the development and implementation of said strategies during contract negotiations and until execution of the commercial contract.
    • With legal support where necessary, draft and negotiate contractual documents including agreements with local and foreign business partners (NDAs, MOUs, Teaming agreements, Consortium Agreements…), the customer, intended subcontractors or suppliers.
    • Support finance department in implementing Intra-Group agreements.
    • Ensure compliance with Thales bid and contracts governance policies.

Assessment of performance:

  • Contractual deliverables on-time
  • Quality of contract filing and dashboards
  • Timely processing of VO request, Extension of Time, claim preparation and submission
  • On-time and relevant monthly reporting
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Job Details:


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