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22 November 2019
Job ID: BK-159849
Administrative Officer (1 year contract)

Administrative Officer (1 year contract)

Bromsgrove International School Thailand (BIST)

Job Title: Administrative Officer

Job Summary: Responsible for the work which ensures that the school’s facilities and systems can drives school’s operation smoothly and effectively including maintenance, gardening, and security section in the School. Involves in new constructions/projects/initiatives and performs the work of employees and other duties as required. Supporting the preparation of School events to ensure that all school events will be organized properly to a high standard.

Reports To: Facility and Event Coordinator, Windsor Park Campus

Times of Duty: Monday to Friday 07:30 am to 04:30 pm. Weekend may be required occasionally if needed. On call for emergency after working hours.

Job Activities and Responsibilities

  • Coordinate with contractors and suppliers to ensure their deliverables meet the need as committed.
  • Liaise with maintenance, housekeeping, and security department and staff on requests, issues and requirement. Ensure that all requests will be handled properly in a reasonable timeline. 
  • Assist in planning term break and half-term break work schedule and ensure all works will be done as planned.
  • Ensure the preventive maintenance will be done as per scheduled.
  • Responsible for inventory of spare parts.
  • Keeping record of all maintenance spending and CAPEX spending.
  • Manage school keys and responsible for issuing keys to staff and ensuring proper documents are signed by staff.
  • Assist in develop and update School policy for all areas of support services.
  • Assist in fixed asset management in School.
  • Assist in sourcing for maintenance items/projects.
  • Liaise with other departments/contractors on security requirements.
  • Assist in maintaining and monitoring project plans, project schedules, work hours, budgets, and expenditures.
  • Documenting and following up on important actions and decisions from meetings.
  • Assist in ensuring project deadlines and deliverables are met.
  • Undertaking project tasks as required.
  • Ensure stakeholder views are managed toward best solution.
  • Assist in all event preparation in School and ensure it is to a high standard.
  • Assist Facility and Event Coordinator to ensure smooth operations of the School.

Minimum Qualifications

  • Bachelor's Degree level
  • At least 1 year experience in related field
  • Ability to work effectively both independently and as a team
  • Knowledge of computer system
  • Strong service orientation and organisation skills
  • Good command of English 
  • Strong interpersonal skills

Required Competencies

  • Customer and Market Focus: 
      • Ability to diagnose and anticipate parents and students needs and expectations and to quickly respond to them.
  • Analytical Thinking and Problem Solving: 
      • Ability to identify problems, determine how to solve problems, evaluate alternatives, assess risk, and make timely decisions.
  • Office Equipment Expertise: 
      • Ability to use office equipment to perform tasks; skill at teaching others how to use equipment; skill in a variety of office techniques (e.g., typing, data entry).
  • Communication: 
      • Ability to clearly convey ideas orally and in writing, and to listen to and understand what others are saying.
      • Ability to provide feedback and follow up where necessary.
  • Computer and Software Proficiency: 
      • Ability to use relevant software; computer literate; ability to integrate various software to meet office needs.
  • Scheduling and Coordinating: 
      • Knowledge of others’ plans and schedules; skill in coordinating functions and ensuring desired results; ability to prioritize and make decisions; ability to do multiple tasks and support several people at once.

For more information, please contact HR Coordinator via 0-2989-4873 ext.155.

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Job Details:
  • Employment Type:
  • Career Level:
    Entry Level
  • Required Qualification:
  • Required Experience:
    1 years
  • Company Industry:
  • Location:
    Meenburi, Bangkok, Thailand
  • Salary:
    Salary negotiable

  • Five-day work week
  • Flexible working hours
  • Free shuttle bus
  • Medical insurance

Bromsgrove International School Thailand (BIST)
URGENTLY REQUIRED!!! Bromsgrove International School Thailand (BIST) is a privately owned independent institution which uses the name "Bromsgrove" under license from Bromsgrove School UK. The school was established in September 2002   The school has 2 campuses.  The Early Years Campus is located on Ramkamhaeng 164 Road and the Main Campus is adjacent to Windsor Park and Golf Club on Suwinthawong Road. BIST offers the National Curriculum of England from the Early Years through to IGCSE and then A levels. The current student population is around 400, aged 2-18 years, and is drawn from many nationalities. For more information, please visit our website at
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